Negotiating Events Out Clauses

Time and again, I have witnessed numerous organizations lose substantial amounts of monies because they failed to pre- negotiate numerous clauses, that are often key to substantially protecting the organization’s interests. Over my career in event planning, negotiations, and organizing, which now spans over more than thirty years, I have continuously tweaked and adapted my contract demands, in order to assure these protections. Those areas that have often caused the greatest agony for organizations are: limiting/ amending attrition clauses; addressing audio- visual expenses; protections regarding food and beverage areas; protections because of economic downturns, wars, or acts of God (weather, etc.); negotiating in modification and give- back dates; and, specific language regarding the ever- expanding tendency of many resorts to add on mandatory fees and service charges.

1. The strict attrition clauses of the past must never be permitted in a negotiated contract. The best way to address this is in advance, via a tersely and properly written and crystal clear Request For Proposal (R.F.P.). It is essential that group’s negotiate out or down attrition (i.e. not meeting certain specific numbers) either outright, or by instituting a substantial compromise/ outright reduction, or by being given flexible give-back dates (where the group can return rooms and reduce other targets, without penalty).

2. Audio- visual costs are often the great eye- openers to non- professional event organizers. These costs often escalate dramatically, often to the disbelief of amateurs. Professional negotiator first reduce substantially the audio- visual fee schedule, negotiate certain comps and allowances, and get in writing, in detail, all specific costs in this area, written in plain English descriptives.

3. Organizations must put in a clause regarding economic downturns, and the possible implications. Good negotiators have clauses regarding stock markets substantial drops, energy/ transportation substantial increases, acts of God (weather, war, terrorism, etc). Again, these clauses must be specific, and permit substantial givebacks if these parameters occur.

4. Giveback clauses must be included. These clauses are capable of protecting both the vendor as well as the organization, because it permits givebacks (and thus eliminates penalties, etc.) at three specific times (I recommend at 90 days out, at 60 days out, and then the final revision permitted at 30 days out, by specific percentages).

5. Many hotels today, observing the airline model, have instituted certain resort fees and service charges, in an attempt to promote an attractive hotel room rate, while collecting additional revenues. This has varied substantially from property to property, and, it is not unusual for the room rate promoted and the amount paid per night (adding in taxes, fees and service charges) to differ by thirty percent, or even more. Negotiators should have any fees that will be charged spelled out in detail, and a clause stating that the only fees the group will pay are those stated. In addition, negotiators should look closely at what these fees are for, because often what is included are not things that a large percentage of the group will either utilize or find of value. One area today that many surveys indicate are most resented in terms of fees, are substantial charges for internet access. With many properties today including or, at least, substantially reducing the cost of internet access, attendees often feel ripped off by excessive fees in this area. When a hotel says their service charge includes domestic local and long distance service, most attendees today find that of little value because most calls are made by their own cell phones anyway, and they rarely use these phones. Hotels that promote their spas as a reason to come to that hotel should not be charging fees for basic services, such as locker room access, saunas and hot tubs, or exercise equipment. It is appropriate, however, for them to charge additional for more advanced services such as massages, salons, classes, etc. Again, negotiators must carefully negotiate appropriate language into the initial contract.

Beware that it always easier, less stressful, more efficient, and fairer to all, to pre- negotiate in all of the above areas, and more. Failure to do so often leads to negative financial ramifications.

Tips for Writing a Professional Debt Negotiation Letter

When it comes to the task of debt negotiation and settlement, you are faced with two options, both of which will require you to do some work. Some people choose to take care of business themselves and negotiate with their creditors one on one. Others take the easier route, which is to hire a debt negotiation service to help you straighten everything out and settle.

If you’re one of those brave souls choosing to negotiate your debt on your own, the first task you’ll need is to learn how to write a debt negotiation letter. Convincing creditors to settle at a lower amount of debt than you owe is quite the challenge, however done the right way, it can be done.

Before you start writing and sending out letters, carefully go over all of the pros and cons of self debt negotiation. If any of it seems like it may be a little too much for you, don’t hesitate to contact a lawyer of a debt settlement company. They will be more than happy to help you with any questions you have. Here are a few pieces of advice on how to write a legally binding debt negotiation letter:

  • Get to know the terms and conditions of your debt. This includes all of the fees, surcharges, taxes, and interest rates that apply.
  • Put together some numbers of the total amount you owe, including all fees and taxes. Knowing what you owe and how much you have helps you have a better understanding of what you can ask for with your creditors. They will be asking for about three quarters of the balance, not the full amount so be sure to have at least that much. If you offer to pay too little or pay in low increments, most creditors will not take your letter as serious as you like.
  • You want your settlement request in writing. Make your settlement request in writing. If there is any way you can, hire a lawyer or debt negotiation counselor to check over your letter for any inconsistencies or unnecessary items.
  • The first one you write needs to be relatively low but also reasonable. If the creditor denies this first request, you can always raise your settlement request up enough without putting yourself in further financial duress.
  • As you are writing out your letter, don’t threaten anyone in it or suggest that you are going to simply file bankruptcy if they don’t work with you. These tactics will only make things more difficult for you and less likely any creditor will work with you.
  • Ok, the creditor has approved your request, now you need to show them that you are acting on good faith. Make all of your payments in full and on time. Be sure to get a written confirmation of the receipt of payment. Talk to a debt counselor to see what your other options are if the creditor denied your request or will only meet you halfway.
  • Keep a record of all the correspondence you have with your creditors. Promises and agreements made over the phone are difficult to verify if something falls through the cracks. A paper trail, in this case, is good thing since it provides documentation of all your work. It also helps you to find important information more quickly if a question or problem arises.
  • Any agreements which were made should be followed up on to ensure they all have been completed. An example of this would be if one of your creditors agrees to clear or partially clear your debt, check that the clearance appears on your credit report within the following few months.

Men’s Watches Christmas Gift Guide – Top 10 Watch Presents For Husband, Boyfriend, Father & Guys

Men’s watches reflect the type of personality and status of the person. Below is the Top 10 Men’s Watches – Gift for Him – Christmas Gifts for 2008 that will give you ideas on what are the best gifts this Christmas. There a lot watches to choose from with masculine and great style and designs.

1. Casio Men’s Pathfinder Multi-Band Solar Atomic Silver Watch #PAW1300T-7V. This Christmas, this might be the best gift for your loved one. It has an atomic mode of time keeping from Japan, Germany, UK, and Japan. It has time calibration though radio signals with digital compass, barometer, and altimeter.

2. Citizen Eco-Drive Men’s Chronograph Canvas Watch #AT0200-05E. Make your holidays stylish with this gift to your loved one. This is not only elegant in nature but also ecology friendly for it is powered by the sun and economically driven movement. It has a green nylon military durable strap with calendar date feature. You won’t be late in your meetings with this watch.

3. Casio Men’s Pathfinder Triple Sensor Altimeter/Barometer/ Digital Compass Green Watch #PAG40-3V. Are you into adventure? This might be the perfect must have present this yuletide season. This watch includes a mineralized crystal, a quartz movement out of digital, grey dial, and case out of resin.

4. Citizen Eco-Drive Men’s Perpetual Calendar Watch #BL5250-02L. This is environmental and ecological friendly watch because it is powered by solar energy. It has a leather strap and perpetual calendar that adjusts automatically to its proper date. It also features a chronograph and a rotating bezel that is unidirectional.

5. Casio Men’s Pathfinder Multi-Band Solar Atomic Black Watch #PAW1300-1V. This is a unique and perfect gift this holiday especially if your loved one loves a hi-tech watch. This is an atomic timekeeping watch that receives calibrated time through radio signals of countries such as Germany, Japan, US, and the UK. It is not bulky and is slim, perfect for guys who is into stylish watch.

6. Seiko Men’s Flight Alarm Chronograph Watch #SNA411. This watch is made out of quartz movement Japanese style with crsytal made out of Hardle. It has a 42mm diameter case, with black dial, chronograph features, date functions, and made out of steel stainless case. Indeed, it is a truly high performer good for busy men always on the go.

7. Seiko Men’s Kinetic Silver-Tone Watch #SKA347. This is a powerful watch not only in design but also with special features like that of a kinetic movement style, a crystal out of hardlex, it also includes a 400 mm case diameter. This watch is also water resistant of up to 330 feet, with black dial and date function. Indeed it can generate power each time you move.

8. Casio Men’s G-Shock Riseman Alti-Therm Solar Atomic Watch #GW9200-1. This Christmas 2008, why not give your loved one this stylish watch that is a technical timepiece perfect this holiday. It is described to have an atomic timekeeping which has a calibrated time accurate in countries like US, Japan, China, Germany, and UK. Good for athletic and sporty individuals for it does not only measure altitude but also temperature and barometric pressure.

9. Movado Men’s Watch #0690301. Who loves classical watch? This is the perfect present this yuletide season for its stylish and classic design with museum dial watch. It has gold and black steel tone that is somewhat very distinct. This watch is also water resistant to 30 meters. Good for evening or daytime wear.

10. Men’s Swiss Army Summit XLT Titanium Watch. This watch is made up of all titanium band and case. It is made in Switzerland with an analog Swiss quartz movement. Also with mineral crystal, titanium case, hour and hand markers that is luminous. Perfect this Christmas as it will give confidence and style to the recipient.

This is the Top 10 Men’s Watches – Gift for Him – Christmas Gifts for 2008 that will surely make the holidays special especially for your loved one. With these new sets of watches to choose from, you can never go wrong. This quality watches is totally worth value for your money.